Purchasing and Contracts Manager

Purchasing and Contracts Manager

Kern Community College District

Position Number: 02717

Posting Date: 01/29/2019

Initial Screening Date: 02/19/2019

Open Until Filled: No

Position Type: Management


Work Week:

Minimum Salary: $71,596.99 annually

Maximum Salary: $93,941.45 annually (maximum entry $75,221.58 annually)

Our competitive benefits package includes medical, dental, and vision insurance; life insurance coverage; long-term disability insurance, and an employee assistance program (EAP).
In addition, employees have the option to purchase:
Flex 125
AFLAC Policy
Supplemental voluntary life insurance
403b Tax Shelter Annuity
All coverages begin on the first day of the month following the hire date. Employees are covered under the California Public Employees Retirement System (CalPERS) and are vested 100% after five years of full time service. Benefits Website

College/Site: District Office

Location: DO-KCCD Bakersfield Downtown

Basic Function:
Under the direction of the Chief Financial Officer, organize, coordinate, evaluate and manage District-wide contract programs, services, operations and activities, including bid processing, contract negotiations and preparation and maintenance of records and reports; assure compliance to established guidelines, board policies and administrative regulations for purchasing and contracts, including District, State, Federal and other legal requirements; prepare analysis of bid results and recommend a course of action to District administration and Board of Trustees; work collaboratively with the Colleges to streamline processes, develop consistent purchasing practices, and facilitate purchasing activities; maintain customer service culture; train on purchasing procedures; supervise and evaluate assigned staff; perform a variety of other technical tasks related to areas of assignment.

Education and Experience:
Minimum Qualification:

Bachelors degree in Business, Public Administration or other related field.
Minimum of two (2) years in a position of personnel supervision.
Minimum of three (3) years working in purchasing that demonstrates strong knowledge of public procurement and bidding practices.
Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of community college students and employees.

Knowledge and Abilities:
Knowledge of:
Applicable local, State and federal laws, codes and regulations, including those affecting public procurement and bidding requirements, including principles of California Education Code, Public Contract Code, CUPCCAA, labor code, health and safety codes, and revenue and tax codes.
Budgeting and finance in a governmental or public agency setting. Business communication and report writing.
California tax structures for goods and services.
Computer systems, programs and software that facilitate purchasing and contracting functions.
District and college organization, operations and objectives.
Methods, practices, procedures and legal requirements related to governmental purchasing, including contract and bid procedures for education and facilities purchasing needs.
Modern office methods, practices, procedures and equipment. Oral and written communication skills.
Principles and practices of contract negotiations and dispute resolution.
Principles and practices of management Principles and practices of training, supervision and performance evaluation.
Record-keeping techniques.
Sources for goods and services typically used in community colleges.
Types of supplies, materials and equipment commonly used by the District.
Strong knowledge of computer applications including, spreadsheets, databases, and general use of personal computers, printers, telephones, Internet, and email.

Ability to:
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Analyze, evaluate and modify purchasing and contracting methods and procedures. Assist in preparing and managing department budgets.
Ability to successfully handle competing, high priority job tasks quickly and successfully with effective results in a fast-paced environment; Ability to also handle matters with a quick turn-around time.
Collect, compile and analyze data.
Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District, including complex proposals.
Develop and maintain sources of supplies, materials, equipment and services.
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
Establish and maintain cooperative and effective working relationships with those contacted in the course of work.

Salary Grade: E/3

Special Instructions to Applicants:
First Review of Applications:

Complete application packets will be accepted until the position is filled; but those received by 5:00 p.m. (Pacific Standard Time) on February 19, 2019 are assured consideration. The District reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.

Completed application packet must include:
Completed Online Application for Employment form
Current resume
Letter of interest (Cover Letter)
Copy of legible transcripts
List of six (6) professional references Listed on application form

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.

Recruitment Status (tentative):
Application Screening: TBD
Interviews: TBD
The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.n.

All applicants must apply online at https://careers.kccd.edu/postings/11224. Emails will not be accepted.

As an Equal Employment Opportunity Employer, the Kern Community College District encourages candidates with diverse backgrounds to apply.

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Kern Community College District 
Location: BakersfieldCA 93301
Document ID: AD044-2Q1R  
Job Type:  Regular

Job Schedule: Full-time

Posted on: 2019-02-1702/17/2019