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Auxiliary Services/Administrative Services/Santa Ana College Full Time Position
40 hours/week, 12 months/year
2018-2019 CSEA Salary Schedule
Grade 15 $58,606.02 - $61,522.64 - $64,617.24 - $67,821.42 - $71,258.37 - $74,804.82/year
The District shall contribute up to $28,257.96 per fiscal year toward employee and dependent(s) medical/dental coverage; contribute $1,500 per fiscal year toward dependent(s) or employee medical/dental coverage or other approved deductions consistent with IRS regulations; provide life insurance of a minimum of $50,000 or a maximum not to exceed the annual salary of the employee. Holidays, sick days, and vacation are earned in accordance with the CSEA contract. Payroll deductions include the California Public Employees' Retirement System and Social Security.
Starting Date: As soon as possible after the offer of employment.
Deadline to Apply: Thursday, September 19, 2019, 5:00 PM
Under general supervision - prepares financial reports and expenditure claims for specially funded (local, state, federal) projects; prepares budget changes; directs maintenance of subsidiary ledgers for all financial aid programs, grants, and loans, supervises preparation of special claims for reimbursement; performs related duties as required.
Prepares the more complex financial reports and expenditure claims for specially funded projects; directs the work of Sr. Account Clerk - grants and loans section in maintaining subsidiary ledgers and related records for all financial aid programs; directs accountants in the preparation of specially funded project reports and claims for reimbursement; coordinates with the financial aids office, accounts payable section and computer center in setting up disbursement and cancellation schedules of the student grants and loans; approves requests for special disbursements, requests for holding checks beyond cancellation dates or issuing checks before scheduled disbursement date for extraordinary reasons; reconciles general ledger balances with subsidiary ledger balances of all financial aid grants and loans on a monthly basis; prepares monthly bank reconciliation for four accounts; prepares deposits, and maintains records for RSCCD revolving cash account; checks budgets for detailed special projects received from planning and development department as to accuracy of total budget and budget amounts as contained in the approved award letters, contracts and budgets from outside funding sources; prepares budget change forms to set up new projects or adjust budget amounts of existing special projects and then directs accountant for terminal input after required signatures are obtained; reconciles district's records of National Direct Student Loan and Nursing Loan Advances and collections with the billing agency's (Academic Financial Services Association) records; maintains regular contact with AFSA's client analyst in order to keep student accounts accurate and current; answers inquiries from students regarding problems on financial aid grants and loans and inquiries from other department or project directors on specially funded programs; reviews and monitors special project expenditures and provides technical assistance to planning and development department and project directors on matters concerning special project budgets and expenditures; performs other relate duties as assigned by the Director of Accounting such as preparation of special reports and schedules related to special projects, analysis of general ledger accounts.
This position reports to the Director of Accounting. It directs the work of a Sr. Account Clerk and an Accountant.
Any combination of training and/or experience equivalent to a Bachelor's degree in business, accounting or related field with a major in accounting; and four years of increasingly responsible accounting experience preferably in governmental or fund accounting. Good knowledge of principles of general of school district accounting; rules and regulations related to specially-funded projects; principles, practices and methods of general and governmental or school district accounting and budgeting; principles of management, supervision and training; legal, procedural and reporting requirements in school district financial work, potential application of data processing to accounting and other business office transactions. Ability to learn to
read computer print-outs; interpret and apply California Education Code provisions which pertain to the school district; direct the work of others.
In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interview:
Educational experience (breadth and depth)
Work experience (breadth and depth)
Demonstrated ability to work cooperatively with others
Bilingual ability (if needed)
Demonstrated experience in working with diverse socio-economic communities
Professional growth activities
Specialized skills training
Based upon the information presented on the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and oral interview.
Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview.
During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors: Oral communication skills
A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants.
Method of Application
For consideration in the selection process, interested persons must complete the RSCCD application and upload all required documents online at http://www.rsccd.edu/employment/Pages/Employment.aspx by the specified closing date for the position. If you do not have a computer, there is a computer which can only access RSCCD employment website and scanner to upload application materials/documents (no USB) available at the Human Resources Department, 2323 North Broadway, Santa Ana, California, 92706, between the hours of 8:00 a.m. and 5:00 p.m., Monday - Friday.
Please upload the following application materials in the appropriate boxes with your online application by the closing date:
Any additional supplemental materials (Optional)
This applicant pool may be used for vacancies in the same classification occurring within the next six months.
Candidates selected for employment will be required to provide current verification of a negative TB test or chest x-ray, complete the district's fingerprinting process, and bring proof of their legal right to work in the United States. Cost of TB testing, fingerprinting and the fee for criminal record check will be paid for by the candidates.
The Rancho Santiago Community College District is an equal employment opportunity employer and prohibits discrimination and harassment based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics. The District will make reasonable accommodations for applicants with disabilities. Applicant should contact the Human Resources Department for assistance.
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